Change management is a popular topic among enterprises in today’s rapidly changing environment. Since it keeps up with consumer and stakeholder demands, technological advancements, and cultural changes. Every organization and company must adapt to progress and improve, whether you are a burgeoning startup or an established business adjusting to market shifts. The effectiveness of your change management plan will depend on how your organization approaches it. This IT Toolkit article talks about how change management can help mitigate risk and increase rewards.
Types of Change
All aspects of a project and the project management process, including the project vision, scope, and associated procedural elements, are covered by change management. A change management plan aids in the identification, assessment, and adoption of modifications for improved project outcomes.
Managing project change requires incorporating and addressing two primary types of change:
Reactive change: These changes are necessary to respond to project problems (i.e., delays, technical failures, funding shortages, resource issues, etc.).
Requested change: Projects may undergo a change at any stage due to end-user requests. It is crucial to balance these changes and weigh them against the initial project objective, as too many changes can lead to project failure.
Setting Change Management Plan Guidelines
It is necessary to set boundaries and control change implementation. You should weigh optional changes against established boundaries. But it is important to accept and implement changes essential to completing the project.
High-value and priority projects must have tight guidelines to avoid any unnecessary risks.If changes are proposed in the later stage of a project, it can hinder the delivery time.Changes can increase or decrease project costs. Therefore, you must thoroughly scrutinize changes to understand the aftereffects to avoid overshooting the budget. Additionally, it is prudent to set aside a contingency fund to absorb any changes that may require additional expenditure.You can set appropriate yet flexible boundaries for reviewing and approving changes once you have a detailed understanding of how the change will affect the scope, deliverables, schedules, resources, or any other project element.
The author also speaks about drafting a change impact statement (CIS).
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