A project management office (PMO) is a group that establishes, upholds, and assures project management standards throughout an organization. They are the central repository for information on project status, direction, and best practices. The PMO structure is set up to help organizations offer value to their stakeholders through projects and programs. Due to an emphasis on improved project and process efficiency, it is hoped that a PMO will assist with delivering projects on time and under budget. This Master of Project Academy article speaks about the project management office structures, roles, and functions.
The Project Management Office Structure
PMOs have the following characteristics:
Structures are either projectized or functionalMay include various positions, such as project managers, controllers, and assistantsAre essential to project delivery success in many firmsOverseen by PMO managers, PMO directors, or project management officers
The success of a project management organization depends upon its project managers, team members, meticulous planning, proactive project management, and minimizing project cost overruns.
Two Types of PMO Structure
Project management offices provide a variety of services to projects and organizations. A functional PMO focuses on different organizational functions, such as sales, IT, engineering, and marketing. However, a projectized PMO focuses on specific projects. The PMO structure also defines the roles, responsibilities, and work environment necessary for its day-to-day work. Since each function has a manager and is not controlled centrally, there can be challenges. For instance, there can be a lack of communication and collaboration.
The projectized PMO structure is popular with contractual projects. The PMO assembles the project delivery team, and the project manager oversees all resources. It delivers the highest level of project management efficiency. Since the entire team works toward the same objective, this facilitates decision-making and reduces friction among team members. Additionally, a projectized PMO fosters knowledge sharing and is adaptive. The only drawbacks can be potentially short deadlines, hefty costs, and lack of experience.
In addition, the author speaks about project delivery competence, PMO roles, project manager skillsets, project controller, assistants, PMO success, and more.
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