Change Control Process – Implement Only the Best Changes

No business or group of people can continue to function in the same way forever. To improve, companies need to adapt to advancing technologies and processes, regardless of whether they are rapidly expanding or simply responding to market upheavals. Depending on how your company handles the change management process, it will reflect on your business’s bottom line. This article at Project Smart by Duncan Haughey defines the change control process and documentation required to implement change.

Change Control Process Is a Subset of Change Management

Managing all changes to a system or product requires a systematic approach known as change control. The aim is to prevent unauthorized changes from being made to guarantee that all alterations are recorded. This prevents unnecessary disruption of services and makes optimal use of resources. Change control is a subset of change management in information technology (IT). A change request is usually the first step in the change control process that then furthers in a series of steps. The installation of fixes, upgrades to network hardware, and the addition of functionality to software programs are examples of common IT change requests.

Throughout the procedure, two documents are used:

Change log – used to document all requests for changes, decisions, and assessments.

Change request form – set up to record the change specifics, including the business use case.

Five Stages of Change Control

Change proposalImpact synopsisDecisionChange implementationClosing a change

All stakeholders are free to suggest changes through this approach. The project’s change log records the desired changes using the Change Request Form. Additionally, you must detail the requested change in the proposal and any anticipated advantages or reasons for the change.The project manager takes the following factors into account when assessing the overall impact on the project:Measurable cost savings and benefitsIf changes are driven by legal, regulatory, or other unquantifiable factorsThe estimated cost of the changeEffect on project deliveryAdditional resource requirementsImpact on other projects and business overallAssessment of new risks

Additionally, the author speaks about three more stages of change control.

To read the original article, click on https://www.projectsmart.co.uk/change-management/what-is-change-control.php

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